privaterentalreserveform

Whispering Springs Haven for the Arts, Wellness and Nature Studies
James Rose Lane and Coon Creek • RR 1, Box 15-C • Frametown WV 26623
304-364-8911 • Toll-Free: 1.877.WSHaven (1.877.974.2836) • whisperingspringshaven.com

Custom Retreat, Private Studio or Vacation Rentals Pre-Reservation Form

Rental Terms: Custom Retreats, Private Studio or Vacation Rentals

Hummingbird House Great Room Rentals are limited to 6 persons. In the spring of 2008, a bath/bunk house and campsites will be available for an additional 6 persons for a total of 12 persons in a party. Please check the Rental Calendar for availability prior to submitting this form.

All persons in a party must register prior to arrival. All guests must sign a disclaimer accepting full responsibility for personal experience. A parent, guardian or chaperon must accompany all children under 18 years old.

Upon submitting this form, a program director will call or e-mail to confirm date availability, plan professional service requests and finalize your reservation. A reservation confirmation packet with all necessary forms & information for an enjoyable, safe experience will be forwarded.

Rental Confirmation and Deposits: Within 7 days of rental confirmation, a rental deposit is required to secure reservation equal to (1) night stay. In addition, a Security Deposit is required with Hummingbird House Rentals - Great Room at $600 , Studio Apartment at $200, to be paid upon arrival with balance of rental and optional service fees. Accepted methods of payment are Cash, Traveler's Checks, Visa, Master Card, and Discover. No checks please. No refunds or credits for unused nights. Upon approved inspection, the Security Deposit will be refunded within 7 days of departure.

Cancellations: A refund minus 20% of deposit or a full credit applied to a confirmed alternate date will be given with written notice of (2) weeks or more prior to the arrival date. No refund or credits of deposit with less than (2) weeks written notice. If the rental is cancelled or rescheduled by Whispering Springs Haven due to the performance of others, severe weather, or any other unforeseen circumstance, renter will have the option of a full refund, or may apply the deposit to an alternate rental date, customized retreat, or workshop.

Print a hard copy, complete and mail this form to:
Program Director • Whispering Springs Haven, LLC
Corporate Office: 238 Sheppards Mill Road • Bridgeton, NJ 08302
Please allow up to one week delivery time. Upon receipt, a program director will call to finalize your reservation.

Or, complete form below and submit online. A program director will call or email you to finalize your reservation.

Please refer to Rental Fees and check the Rental Calendar for availability prior to submitting this form.

Contact Person Responsible for Rental:

Name Date of Birth Gender

Address City State Zip Country

Phone Fax Cell Phone Work Best Time To Call

E-Mail Address Website

Please send confirmation packet via: Mail E-Mail

Studio or Vacation Rental Requests: Please check all that apply
Check the Rental Calendar for availability prior to submitting this form.

Whispering Springs Haven Hummingbird House/Great Room Clay Studio
Bunk House (available, Spring 2008) Campsite (available, Spring 2008)

# of Persons in Your Party*
Upon Rental Confirmation and Prior to Arrival, all persons in a party must register and sign a disclaimer accepting full responsibility for personal experience. Guest Registration Forms with disclaimer are included in the Rental Confirmation Packet forwarded at a later date. Rentals are pending until guest registration forms, signed disclaimer and deposit are received by Whispering Springs Haven management.

Arrival Date Time Departure Date Time

Transport Services Will Be Required To & From: Airport Train Station Park n' Ride

Transport Services Will Not Be Required, I drive a 4x4 vehicle (limited parking on-site)

Food Preparation and Cleaning Services Will Not Will Be Required

Custom Retreats:

To enhance our rental experience, I/we are interested in designing a custom retreat to include the following services provided by
Whispering Springs Haven. I understand a program director will consult with me and coordinate these services.
Costs are determined prior to arrival and require renter's authorization before added to the total rental fee.
To secure rental date and custom retreat services, a deposit equal to 1 night stay is due 7 days after receipt of rental confirmation.

Creative Arts Studies: Illustration Painting Pottery/Clay Sculpture Photography Computer Graphic Design

Beading Wood Carving Basket Making Stain Glass Weaving Quilt Making Dolls and Bear Making

Rustic or Fine Furniture Soaps and Self Care Products Other

Wellness Services: Aromatherapy Spa Bath Massage Therapy Myofascial Release Energy Healing

Yoga Tai Chi Nutritional, Herbal or Vitamin Supplement Counseling Other

Meditative Stretch/Breath & Daily Unwinding Techniques Stress Management in the Workplace Weight Management Without Dieting

Guided Nature Studies: Bird Watching Bird House Site Selection and Construction Mammals Insects

Amphibians and Reptiles Aquatic HabitatsSeasonal Wildflower IdentificationIdentification of Trees & Shrubs

Ferns Terrestrial Habitats Wildlife Photography (includes both plants & animals) Other

Business Studies: Advertising and Marketing Your Small Business Create Your Own "Brand Identity" Promotional Tools

Tour Package Options: Fine Arts & Crafts Studio Tours Historic Sutton Dinner Theatre Tamarack Wet 'n Wild White Water

Birch River Horseback Nature Guide to: Cranberry Glades Monongahela National Forest New River Gorge

Pending Fees: Rental Confirmation Will Reflect Rental Fee, Security Deposit and Authorized Retreat Services

Facility Rental

Transport Service

Food Preparation and Cleaning Services

Custom Retreat Services

Total (Pending consultation and reservation confirmation. Deposit Secures Rental Date and Total Fees)

Security Deposit

Upon receipt of this pre-reservation form, a program director will call or email you to finalize your reservation as soon as possible.
Final rental confirmation will reflect facility rental fees and additional service fees to include security deposit. Renter's acceptance of fees with authorized signature and deposit will secure reservation.

We look forward to your arrival!

or -

Print a hard copy, complete all that applies, sign the disclaimer, and mail to:

Program Director • Whispering Springs Haven • Corporate Office: 238 Sheppards Mill Rd • Hopewell Twp • Bridgeton, NJ 08302

Sample of Rental Disclaimer:
Upon Rental Confirmation, Each Person in the Rental Party Must Sign this Disclaimer found in the Rental Confirmation Packet you will receive.

I the undersigned, understand that Whispering Springs Haven, LLC or any individuals or organizations providing professional services as hired staff, subcontractors, or facilitators renting space for private workshops, is not responsible for any accidents, injuries, illness, emotional or physical stress, loss or theft of personal property, or any other mishaps that may occur, whether or not as a result of negligence in connection with the property, workshop experience or retreat rental. I will abide by the house rules and safety precautions provided by the management of Whispering Springs Haven.
I accept full responsibility for my own experience, and/or the experience of the child named below.

Signature: Date:

Name of Child Under 18 years old Date of Birth:

Name of Parent, Guardian or Chaperon Signature